Reimbursement Information

Reimbursement Information

American Bar Association – Real Property, Trust and Estate Law Section

Travel Reimbursement Policy

Fall Leadership Meeting – 2021

General

Original receipts (no copies or faxes) are required for all single expenses of $25.00 or greater.  ITEMS FOR WHICH RECEIPTS ARE NOT RECEIVED WILL BE REDUCED TO $24.99.

Reimbursement Request Form

Hotel Policy

The ABA internal control procedures will require that proof of payment be reflected on the hotel bill submitted for payment.  The bill must reflect a $0.00 balance or “paid” status.

Transportation

Air, rail, or automobile transportation to the meeting will be given at the actual rate. Ground transportation to and from terminals (taxi, shuttle, rental car) will be reimbursed up to $150. Should you choose to drive to St. Louis, mileage will be reimbursed at .56 cents per mile.

The new ABA Online Travel site is the only website where you can automatically obtain ABA negotiated airfare discounts for ABA business travel.  To access this information visit the ABA website.

Lodging and Meals

Your daily total reimbursement for lodging and meals is limited to $150 per day without prior approval from the Section Chair. Maximum days allowed for this meeting are

3 – group chairs

3 – group vice chairs

3 – editors

3 – substantive committee chairs and co-chairs. If a committee chair or both co-chairs cannot attend, a vice-chairs attending in their stead will be eligible for reimbursement.

3 – standing committee chairs, vice chairs and members

3 – council members

Law Student Division liaisons and Young Lawyers Division liaisons are eligible for reimbursement of actual costs.

The Section will reimburse Fellows expenses of up to $2,750 per fiscal year for travel.

Nonreimbursable Expenses

Personal expenses will not be reimbursed.  Examples of such non‑reimbursable expenses include, but are not limited to:

Special room service; in‑room TV movies; hotel room safe; use of hotel facilities such as its health club;

  • Meal/lodging costs for spouses or guests;
  • Telephone calls/faxes and internet;
  • Entertainment;
  • Laundry and dry cleaning expenses.

Requests, properly substantiated, should be submitted promptly.  NO REIMBURSEMENT WILL BE MADE IF THE REQUEST IS  SUBMITTED AFTER December 16, 2021

Questions

IF YOU HAVE ANY QUESTIONS REGARDING REIMBURSEMENT

 CONTACT ROBIN ROY AT (312) 988-5670 robin.roy@americanbar.org

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